Thank you letters demonstrate your professionalism, are common courtesy, and show good follow-up skills. Thank you letters are always appreciated and show an extra touch of class. Additionally, a thank you letter is a good excuse to keep you in the recipient’s mind.
A thank you letter should be sent within 48 hours after the interview. Hand-written thank you notes are preferable, as they add a special touch of personal contact and sincerity. Email thank you notes are acceptable if this fits with the company’s culture. If you interviewed with several interviewers, then a separate note should be sent to each one. You may use the same basic format, but personalize it slightly for each interviewer to make it more meaningful.
There is no set formula for writing thank you letters, but the basic messages you should convey are:
- You appreciate the time and effort of the interviewer
- You found the interview to be interesting and informative
- You were impressed by the interviewer’s skills and experience
- You are very interested in the position
- You are confident that you are the most qualified person for the job
Thank You Letter Example
Mr. John Peters
San Francisco, California
Dear Mr. Peters:
Thank you for the time you spent talking with me about the marketing research analyst position open at the San Francisco Tribune. Your enthusiasm and comprehensive detailing of what you are looking for convinces me that not only would I enjoy working with you but also that my marketing training would add a directed focus to the research needs of your team.
The San Francisco Tribune staff’s quality and organization is highly impressive. Each interviewer provided valuable information about the dynamic workplace environment at the Tribune. I would be honored to be on a team with such competent individuals and feel that I have much to contribute to the team’s continued success.
I look forward to hearing from you soon about the position. Thank you for meeting with me.